Conference Program

Why or Why Not Archive e-Mail – Understanding the Business Drivers and Creating Consensus for Saving E-mail
Mark Diamond, President & CEO, Contoural, Inc.

Industry thought leader Mark Diamond will discuss the business drivers around e-mail archiving, including compliance, litigation readiness, end-user needs and storage costs. He will discuss the best approaches to archiving initiatives, including how IT can build a consensus with legal and other groups around retention policy, as well as the pitfalls to avoid. Additionally, he will discuss case studies, and explore the best practices for saving e-mail.

In this session, attendees will learn the following:

• Understand the real-world business drivers for e-mail archiving

• How to build a consensus around policy

• Pitfalls to avoid

10:00am - 10:30am - Refreshment and Exhibit Break
 
10:30am - 11:30am
e-Discovery: How IT Should Support the Federal Rules that Govern e-Discovery

Amendments to the Federal Rules of Civil Procedure (FRCP) changed the landscape on how organizations must produce electronic information for use within litigations. A recent survey identified 90% of those responsible for email services feel that their organizations are not fully prepared to meet the revised Federal rules.
e-Mail, like many other forms of electronic information, has quickly become a key technology requested by the courts to support litigations. As the volume of electronic information continues to increase, the cost of retaining and producing these materials also increases. Many organizations are not equipped to help navigate through this painful process and do not understand their responsibilities within the e-Discovery process.

In this session, attendees will learn the following:

• What are the New Federal Rules of Civil Procedure?

• What are the consequences if the FRCP is not followed?

• What steps your IT groups should follow to help support the e-Discovery process?

• When could computer forensic processes be used within the e-Discovery process?

11:30am - 12:30pm
Moving the Project Forward: How to Navigate Around Internal Challenges

Once you have made the decision to move forward with email archiving you need a well thought out plan to handle some of the challenges you may encounter.

In this session attendees will learn:

• How to develop a committee

• How to speak in terms that other departments can understand

• The need for balance between litigation readiness, compliance, and efficiency

• How to gather requirements

• How to navigate around internal and economic challenges

12:30pm - 1:30pm - Luncheon and Exhibit Break

1:30pm - 2:30pm
IT Infrastructure and Compliance: Solid Techniques for a Defensible and Compliant Infrastructure Strategy

Due to current compliance legislation and legal discovery requirements, IT departments need to be able to manage e-mail archiving so needed information can be located immediately.
 

In this session attendees will learn:

• What factors to consider when designing the e-mail archiving infrastructure

• How to have an e-Mail archiving system that adheres to HIPAA, SEC Rule 17a-4, Sarbanes Oxley and other Regulations

• How to classify your enterprise architecture and e-Mail infrastructure

• How to address architecture and address scalability concerns

• How to improve communication and collaboration through e-mail archiving

• Information lifecycle management and Data Lifecycle Management (ILM/DLM)

• How to work through the myriad of issues created by PST Files

• How to support the secure storage of large archives

• How to discover, import and block the use of PST files

2:30pm - 3:00pm Refreshment and Exhibit Break

3:00pm - 4:00pm
Before Disaster Hits: The Convergence of DR & e-Mail Archiving 
In addition to regulatory and business needs your organization must be prepared for natural and physical disasters and the effect it will have on email communication.  Should this be part of your company’s DR/BC plan, email management plan or both?
 
In this session attendees will learn:

• How to minimize e-mail outages

• How to shorten the duration of e-mail outages

• The costs to the enterprise if there is no plan

• Steps to take when the worst happens

4:00pm - 5:00pm
How to Gain Agreement Between Legal and IT on the Right Retention Policy
(panel discussion featuring enterprise IT departments)
 
Many organizations struggle with defining and implementing the right retention policy. Legal must determine the length of retention policy to best protect the organization. IT must then design the infrastructure to best support what Legal requires. This can present the organization with challenges that need to be worked out ahead of archiving implementation.

In this session attendees will learn from a diverse panel on the following:

• How to balance the needs of different stakeholders in the project

• How to create a consensus within an organization

• How to develop the right e-mail retention policy for your organization