Be a Sponsor


Preparation Details EXHIBIT GUIDELINES The tables will be located on the side and back walls of the conference room. The tables are 6’ by 30”. The height of the table is approximately 30 inches. The tablecloths are skirted. There will not be curtains behind or between the tables. CAMP will provide a sign on an easel with your company name, if you provide a suitable logo by two weeks before the event. Floor-standing booths are not allowed. Most sponsors bring a tabletop display. Be sure to have appealing signage that describes the business problem that you can help the attendees solve. No music is permitted. According to the Terms and Conditions, the sponsor may not hold any other events for attendees at the convention center or other Rosemont facilities during event hours. No food or beverages may be brought into the conference room from outside except for individually wrapped, commercially prepared candy, nor may the exhibitor separately contract with the convention center for food or space. Costumed characters, or robots, are not allowed at the event. Sponsors may not assign or share their space without the permission of CAMP. Packing boxes can be placed underneath the table. CHICAGO SHIPMENTS Since this is a table-top show, we strongly recommend that you bring your equipment and brochures with you to avoid any problems with carriers. If you, instead, wish to pre-ship your material to the Convention Center please address it to Donald E. Stephens Convention Center, 9391 W. Bryn Mawr Ave., Rosemont, IL 60018. Please note that freight shipments will not be accepted by the Convention Center more than five days prior to the event. Be sure to put the date of the event, your company name and “CAMP IT Conferences” on the shipping label. The telephone number for shipping and receiving is 847-993-4697. The convention center will arrange for FedEx to pick up your material after the show, so bring your own FedEx labels. DALLAS SHIPMENTS ALL INBOUND SHIPMENTS MUST BE SCHEDULED TO ARRIVE NO MORE THAN THREE BUSINESS DAYS PRIOR TO SHOW. DUE TO LIMITED STORAGE SPACE, ANY SHIPMENTS THAT ARRIVE EARLIER MAY BE REFUSED. Clearly label all boxes and materials with: Your Company Name CAMP Conferences Shipping Address is: CAMP Conferences/ Enterprise Risk/Security Management c/o DAL-MC-Crowne Plaza Dallas Market Center (PHH) 7050 Stemmons Fwy Dallas, TX 75247-5100 Attention: Sales and Catering Manager MINNEAPOLIS SHIPMENTS Please make sure to have shipments arrive at the conference center no more than 2 days prior to the event. Any shipments sent to the MCC must include this information: Minneapolis Convention Center 1301 Second Avenue South Minneapolis, MN 55403-2781 Name of the recipient (Your Company Name) Name of the event (CAMP IT) Name of CAMP Representative CHICAGO LOCATION The Chicago conferences are held Donald E. Stephens (formerly Rosemont O’Hare) Convention Center. The center is just south of the Hyatt Regency O’Hare Hotel in Rosemont, Illinois and two miles from the east end of O’Hare Airport. You can park your car at the multi-level Village of Rosemont parking lot on the west side of River Road. The Village of Rosemont charges a flat rate of $13 cash/credit card for parking. There is an indoor skybridge from the lot to the building. Please arrive early as there can be considerable traffic congestion. In the skybridge will be signage that will direct you to the conference room. The conference center does not allow drop-off of material in the circular driveway on the west end of the building. DALLAS LOCATION Crowne Plaza Dallas Market Center is located at: 7050 Stemmons Fwy Dallas, TX 75247-5100 Ph: (214) 630-8500 MINNEAPOLIS LOCATION Minneapolis Convention Center 1301 Second Avenue South, Minneapolis, MN 55403 CHICAGO HOTELS See the Village of Rosemont website for hotel information. The hotels that are near the Donald E. Stephens Convention Center are: Holiday Inn & Suites (800) HOLIDAY (847) 954-8600 The Westin O’Hare (800) WESTIN-1 (847) 698-6000 Holiday Inn Express Hotel & Suites O’Hare Rosemont (800) HOLIDAY (847) 544-7500 Hilton Rosemont Chicago O'Hare (847) 678-4488 Embassy Suites Chicago - O'Hare/Rosemont (800) EMBASSY (847) 678-4000 Sheraton Gateway Suites Chicago O'Hare (888) 627-8117 (847) 699-6300 Doubletree Hotel O’Hare-Rosemont (800) 222-TREE (847) 292-9100 Residence Inn by Marriott Chicago O’Hare (800) 331-3131 (847) 375-9000 Crowne Plaza Chicago-O’Hare (888) 642-7344 (847) 671-6350 InterContinental Chicago O’Hare (888) IC HOTELS (847) 544-5300 Chicago Marriott Suites O'Hare (800) 228-9290 (847) 696-4400 Hyatt Rosemont (800) 233-1234 (847) 518-1234 Best Western at O'Hare (800) 528-1234 (847) 296-4471 Hyatt Regency O'Hare (800) 233-1234 (847) 696-1234 aloft Chicago O'Hare (877) GO-ALOFT (847) 671-4444 The Hilton and the Hyatt Regency have indoor access to the skybridge for the transport of your materials to the conference room. The rest of the hotels have good access to the skybridge. DALLAS HOTELS Candlewood Suites - Plano East 2401 E. George Bush Fwy. Plano, TX 75074 (888) 233-0369 Comfort Suites 2301 E. George Bush Turnpike Plano, TX 75074 (469) 429-0700 Homewood Suites by Hilton – Plano/Richardson 2601 E. George Bush Turnpike Plano, TX 75074 (972) 881-3339 SCHEDULE Exhibit setup 7:00 a.m. - 8:00 a.m. Continental breakfast 8:00 a.m. - 9:00 a.m. Conference session 9:00 a.m. - 5:00 p.m. Exhibit teardown 5:00 p.m.