PREPARING FOR CAMP IT’s TARGETED CONFERENCES

Every Sponsor will have a 6 ft. by 30-inch table fitted with a skirted tablecloth to market your solutions. All of your marketing items must fit on your table. You may have one floor-standing item (easel for a sign or a floor standing sign or a stand for a monitor, etc.) Floor standing booths are not allowed. Sponsor tables will be located on the side and back walls of the conference room. Click here to see an example of the room layout. It is recommended that your reps stand in front of the table as this will lessen the invisible barrier that happens when standing behind the table. CAMP will provide a sign with your company logo. No music is permitted. Packing boxes can be placed underneath the table. Make sure the signage prominently displays how you can help the attendees.

According to the Terms and Conditions, the sponsor may not hold any other events for attendees at the convention center or other Rosemont facilities during event hours. No food or beverages may be brought into the conference room from outside except for individually wrapped, commercially prepared items, nor may the exhibitor separately contract with the convention center for food or space. Costumed characters, robots, animatronics, and the like are not allowed at the event. Sponsors may not assign or share their space without the expressed written permission of CAMP.

• Please note that Exhibit setup is from 7:00 a.m. – 8:00 a.m.
• Exhibits must be setup by 8:00 a.m.
• Breakfast items will be available from 8:00 a.m. – 9:00 a.m.
• Conference sessions are from 9:00 a.m. – 5:00 p.m.
• Exhibit teardown begins at 5:00 p.m.
• Click here to see an example of the room layout.

A workbook containing presentations from the sessions will be provided to the attendees as they arrive.  A free listing of all sponsoring companies, their products/services offered, and the main sales contact for that event will also be included in the workbook.  We collect this information from each sponsor via our Exhibit Descriptions and AV/Electrical Needs form.

This form will also assist you in ordering any AV needs for the day of the conference.  Sponsor electrical outlet access will be subject to the availability in the room.  The option to purchase a Dedicated Electrical Line to your table is available on this form.

Exhibit Description/AV & Electric Needs Form

Payments for AV needs are due 1 (one) week before the event, regardless of preferred payment type (credit card, wire transfer, or invoice).

CAMP IT’s events are held at the Donald E. Stephens Convention Center in Rosemont, IL.

Donald E. Stephens Convention Center

5555 N. River Road

Rosemont, IL 60018

Just south of the Hyatt Regency O’Hare Hotel in

Rosemont, IL and two miles from the east end of O’Hare Airport.

Click here for directions.

To ship your material to the Convention Center please address it as follows:

Donald E. Stephens Convention Center

9391 W. Bryn Mawr Ave.

Rosemont, IL 60018

c/o CAMP IT Conferences

Your Company Name

Conference Date: (insert conference date)

Shipments will not be accepted by the convention center Shipping/Receiving Dept. (847-993-4697) more than five days

prior to the event.  The convention center does not allow drop-off

of material in the circular driveway.  The convention center will

arrange for your carrier to pick up and ship out your material after

the show.  Sponsor is responsible for bringing any and all packing

material, including shipping labels.  CAMP will not be responsible for

nor store any items left at the Convention Center.

The Village of Rosemont offers a multi-level parking lot across the street from the convention center.  The address is 9802 Williams St., Rosemont, IL 60018.  The cost is $15 for parking and cash/credit is accepted.  Remember to take your parking stub with you.  Once parked, take the indoor skybridge from the parking lot to the convention center.  There will be signage in the skybridge that will direct you to the conference room.

There are a number of hotels near the Convention Center including Hilton, Hyatt, Crowne Plaza, Doubletree, and Embassy Suites.  Click here to see an area map of nearby hotels and their access points to the Convention Center skywalk.

The following hotels provide indoor access to the skywalk:

Hilton Rosemont Chicago-O’Hare                                          Hyatt Regency O’Hare Chicago

5550 N River Rd.                                                                         9300 W Bryn Mawr Ave.

Rosemont, IL 60018                                                                  Rosemont, IL 60018

(847) 678-4488                                                                          (847) 696-1234

The following hotels are accessible to the skywalk via street access:

Crowne Plaza Chicago-O’Hare                                    Doubletree Hotel O’Hare-Rosemont                                 Embassy Suites Hotel O’Hare-Rosemont

5440 N. River Rd.                                                            5460 N. River Rd.                                                                    5500 N. River Rd.

Rosemont, IL 60018                                                      Rosemont, IL 60018                                                               Rosemont, IL 60018

(847) 671-6350                                                              (847) 292-9100                                                                       (847) 678-4000

According to the Terms and Conditions, the sponsor may not hold any other events for attendees at the convention center or other Rosemont facilities during event hours. No food or beverages may be brought into the conference room from outside except for individually wrapped, commercially prepared items, nor may the exhibitor separately contract with the convention center for food or space. Costumed characters, robots, animatronics, and the like are not allowed at the event. Sponsors may not assign or share their space without the expressed written permission of CAMP.